What does a day in the life as an Accounts Payable Specialist look like?

• Process vendor invoices for accuracy and completeness, ensuring adherence to company policies and procedures
• Verify purchase orders, receipts, and other supporting documentation before authorizing payments
• Research and resolve discrepancies in invoices or vendor statements
• Communicate effectively with vendors to obtain missing information or address discrepancies
• Manage vendor master data within the accounting system, ensuring accuracy and timeliness of information
• Process vendor payments electronically or via check, adhering to established payment schedules
• Participate in month-end closing procedures, ensuring timely and accurate processing of AP transactions
• Generate reports on accounts payable activity and analyze data to identify trends and opportunities for improvement
• Maintain a strong understanding of accounts payable best practices and internal controls
• Stay up-to-date on relevant accounting regulations and tax laws
• Adhere to company policies and procedures
• Meet or exceed performance targets for related KPIs
• Continuously improve knowledge of products, services, and processes by participating in training programs and continuous learning modules
• Collaborate with other departments as needed
• Maintain a positive, empathetic, and professional attitude toward customers and colleagues at all times

What are the required qualifications for an Accounts Payable Specialist?

• 2+ years of experience in an Accounts Payable role
• Proven experience in processing vendor invoices, reconciling accounts, and managing vendor relationships
• Strong understanding of accounting principles and procedures
• Excellent analytical and problem-solving skills with a high degree of accuracy and attention to detail
• Proficient in Microsoft Office Suite (Word, Excel).
• Experience with accounting software (e.g., QuickBooks, SAP) is a plus
• Must be willing to report onsite at the Sanctum, North EDSA, QC if needed (at least once a month)

Core Competencies:

• Accounts Payable Processing
• Vendor Management & Relationship Building
• Internal Controls & Compliance
• Problem Solving & Attention to Detail
• Communication & Collaboration
• Accounting Software Proficiency

Ninja Perks and Benefits

Full time employees

• Competitive compensation
• Adherence to government-mandated benefits
• Retirement Savings Program with Company Matching
• Life Insurance
• HMO on day 1
• Paid time off, birthday leave
• Bonus and incentive plans
• Opportunities for skills training and personal and professional development
• Employee Referral Program
• Beautiful office space (for onsite employees)
• Free lunch provided daily (for onsite employees)
• 24/7 Shuttle Service available (for onsite employees)

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